Short term / Airbnb rental expenses, more detailed categories

I run a short-term rental business and really enjoy using Stessa, but as I track my ongoing operational expenses, I find the Linens, Soaps, & Other Consumables category too broad to be useful in analyzing my expenses – it becomes a catch-all for all of my day-to-day rental expenses, and I can’t tell how much I am spending on categories within that group (e.g., replacement sheets vs cleaning products for my cleaning team vs. coffee/tea and other amenities for guests). It also distorts my ability to understand my property-related repairs and maintenance expenses at quick glance, as my Repairs & Maintenance account is dominated by these types of operating expenses.

Ideally, the Linens, Soaps, & Other Consumables category would be extracted from Repairs & Maintenance and allowed to standalone as operating expenses (or whatever you wanted to call it) – and include sub-categories for linens and towels, cleaning supplies, guest amenities, consumables, etc.

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Yes! That would be fantastic. If Stessa gets more specific for Airbnb and similar short term properties, there would be a whole new market for Stessa. Nothing else seems to exist for short term rentals managed by property owners.

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I also don’t see a category for furnishing a Short term rental with furniture and fixtures that are not Capital expenses; I don’t want to depreciate, they are not consumables, so not sure how to categorize. Thank you.

I also agree that this is lacking in Stessa.

I am confused why we can’t create our own categories or tags to track our expenses.

If we could create our own tags, Stessa would be almost perfect.

  1. I agree completely with previous comments. Operational expense category with sub categories for short term rental expenses is needed.
  2. Also curious if anyone can advise on how to categorize expenses of a new build rental. Assuming most everything is considered capital expense, 27.5 years. Can appliances, furniture, lighting fixtures, landscaping be depreciated on a shorter than 27.5 year schedule?