Tracking past tenant info, lease terms, etc. on the rent roll

Hello Community,
I am trying to track my past tenants and leases associated. The Tenants/Leases page allows me to save the docs to the tenant, but as it’s done via unit I feel like I’m using a workaround. I’m using the address - digit to track renters with MI/MO dates but it then confuses cash flow or vacancy as I’m not really splitting units, but rather past tenant information.

Is there an easier way to do this?

@caseycolvin Good question. The Leases & Tenants feature is implemented as a single moment in time, not a full historical record. As such, it currently only accommodates existing lease information. When a tenant moves out, you’ll want to update the row with the new tenant’s information or simply delete the existing data to show the unit as vacant.

See the Wishlist for a discussion regarding the desire to track historical lease data:
Tracking historical changes via the rent roll

Hi Devin, Is it possible to make a “moved out” feature for tenant records like the “sold” feature you created for properties so we can preserve the old data? Or is there any archive option? Thanks.


Hello everyone,

We have been working on a new version of the Leases & Tenants page and I am looking for a few volunteers to test the improvements and give us candid feedback.

If you’re interested, just reply to me here!

Count me in! Willing to help out.

Thanks! Just sent you a message with details.

Count me in. I can help with feedback with multiple commercial properties I manage.